Section 2: Spelling & Grammar 5/18



Section Two- Spelling & Grammar

1. Accepted Spellings

As part of Clean Verbatim transcripts, spelling should adhere to the following rules:




All right


All right, are we ready to get started?

Okay / OK button

Kay, ok, Mkay

Okay, when you’re ready to get started click OK.


Mmm hmm, Mmhmm,

Mm-hm, I agree. Mm-hm.


Uh huh, Uhuh

Uh-huh, I understand you.



Use webinars for classes, presentations, sales, etc.

Um, uh,

ummmm, uhhh, uhm

Um, so, here we uh, uh, have the first slide.

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2. Accepted Slang

Our system will automatically correct the following slang terms, transcribe them as spoken.  Example: speaker says "kinda", transcribe as kinda not kind of. If they say "kind of", transcribe as kind of.

If not included in this list, please transcribe the full, correct word as shown in your favorite dictionary.  Example: speaker says ‘em, always transcribe as them.




Ya, yea


Cause, cus


Yip, yeap


Going To


Kind of


Sort of


Want to


Got to

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3. Contractions




We'll vs. Well

1. We'll is a contraction of we will, without the apostrophe, well, has a different meaning.

1a. We'll meet in the morning.

1b. You have done well on this assignment.

Let’s vs. Lets 2. Let's is a contraction for let us, without the apostrophe, lets, is a synonym for allows.  2a. Let's go to the beach tomorrow 
2b. This ski pass lets you ski all season.

I'm vs. Im

3. I'm is a contraction of I am, i’m and Im are not correct. 3. I'm looking forward to the weekend.

Should’ve vs. Should of

4. Should’ve is a contraction of should have, should of is not correct. 4. You should’ve been there, it was awesome!

Who’s vs. Whose

5. Who’s is a contraction of who is, whose is a possessive of who. I know a woman whose kids study there. >> Who’s that?
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4. Homophones


  1. It’s
  2. Its
  1. ‘It's’ is a contraction of the words it is.
  2. ‘Its’ is a possessive pronoun.
  1. It's cold out today.
  2. The dog is looking for its owner.
  1. Your
  2. You’re
  1. The word ‘your’ is the possessive form of you
  2. ‘You're’ is a contraction of the words you are.
  1. Your dog is so playful.
  2. You're welcome.
  1. There
  2. Their
  3. They’re
  1. Use ‘there’ when referring to a location or direction.
  2. Use ‘their’ to indicate possession.
  3. ‘They're’ is a contraction of the words they are.
  1. He is over there.
  2. I accidentally crashed into their car.
  3. They're going to be happy to hear the good news.
  1. To
  2. Too
  3. Two
  1. ‘To’ indicates direction or action.
  2. ‘Too’ means also, very or excessively.
  3. ‘Two’ is a number.
  1. Please go to the store.
  2. This class is too difficult.
  3. I have two young children.
  1. Then
  2. Than
  1. Then refers to time.
  2. Than is usually used to indicate comparisons.
  1. He was about to leave, but then got distracted.
  2. She is more helpful than you.
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    Brenda G Evans

    Very helpful new information and a refresher for what we should already know. Thank you!

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